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Smith, J. A. (2024). The title of the work. Publisher Name.
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Switch citation style

APA citation fields explained

Author

Use the format Surname, F. M. - surname, then initials with a period after each. Separate two authors with a comma and an ampersand: Lin, M., & Okafor, C. From three authors up to twenty, list every author separated by commas, with the ampersand before the final name. Hyphenated given names keep their hyphen in the initials (Marie-Claire Lin becomes Lin, M.-C.). Suffixes like Jr. or III follow the initials after a comma: Carter, J. M., Jr.

Year

The copyright year of the edition you are citing, in parentheses. For a 2018 reissue of a 1962 work, use the reissue year here and add the original year at the end of the reference (covered in the edge cases below). Use (n.d.) if no date is given anywhere in the book.

Title

Sentence case - capitalize only the first word, the first word after a colon or em dash, and proper nouns. Italicize the entire title, including the subtitle. This is the rule that catches most students: Patterns in academic prose, not Patterns in Academic Prose.

Edition

Include only if you are not citing the first edition. Use the abbreviation (2nd ed.), (3rd ed.), (Rev. ed.) for revised, or (Vol. 2) for a single volume of a multivolume work. The edition note sits in parentheses after the title, before the period.

Publisher

Just the publisher name, with no city or state - APA 7 removed publisher location from book references entirely. Drop business descriptors like Inc., Ltd., and Co., but keep meaningful words such as Press, Books, and Publishing. If two publishers are listed on the title page, separate them with a semicolon. If the author and the publisher are the same organization, give the author and omit the publisher.

DOI or URL

If the book has a DOI, include it formatted as https://doi.org/.... If there is no DOI but the book is available online, include the URL. Do not write Retrieved from - that prefix was removed in APA 7. Print books with no DOI end at the publisher.

Examples of book citations in APA

Single-author book

Stewart, A. R. (2019). The architecture of memory. Princeton University Press.

The default case: one author, one publisher, no edition number, no DOI. The majority of book citations look something like this.

Two authors, second edition

Lin, M., & Okafor, C. (2022). Foundations of statistical reasoning (2nd ed.). Routledge.

Note the ampersand (not and) and the edition note in parentheses before the period. A first edition would not include the edition note at all.

Chapter in an edited book

Yamada, S. (2020). Feedback in adult learning. In J. Ferreira & K. Whitmore (Eds.), Handbook of professional development (pp. 145–168). Springer.

This is the format students most often confuse with whole-book format. The chapter author and chapter title come first; the editors appear after In with their initials before their surname - the opposite order from the lead author position.

Organizational author, no individual writer

World Health Organization. (2019). Global report on traumatic brain injury. World Health Organization.

When the organization is both the author and the publisher, APA permits omitting the publisher field - but many writers retain it for clarity, as shown here.

Translated work with original publication date

Hartmann, L. (2018). The structure of trust (P. Anderson, Trans.). Polity Press. (Original work published 2014)

The translator goes in parentheses after the title, with Trans. abbreviated. The original publication year sits at the very end, in parentheses, with no terminal period after the closing bracket.

APA edge cases for Book

Tricky citations don't have to be tricky. Pick a scenario to see the rule and a worked example.

Scenario 01
Twenty-one or more authors

APA 7 raised the threshold for ellipsis use in the reference list. List the first 19 authors by name, insert an ellipsis (three spaced periods, no and or ampersand), then add the final author's name. Authors 20 through second-to-last are not listed. The in-text citation still uses et al. from the third author onward - that rule is unchanged.

Scenario 02
No author, or an organization as author

When no individual author is named, use the organization in the author position. If neither an individual nor an organization is identifiable, move the title to the author position and italicize it as a stand-alone work: Encyclopedia of medieval cartography. (2017). Brill. The in-text citation uses a shortened italicized title: (Encyclopedia, 2017).

Scenario 03
No publication date

Use (n.d.) in the year position in both the reference and in-text: (Stewart, n.d.). Do not approximate or guess the year. APA covers the narrow cases where a bracketed inferred date is appropriate; for everyday writing, n.d. is the correct fallback.

Scenario 04
Republished or reissued classic

Put the date of the version you read in the date position, and add the original publication year at the end in parentheses: (Original work published 1899). The in-text citation gives both years separated by a slash, original first: (Veblen, 1899/2007).

Scenario 05
E-book or audiobook

APA 7 does not require a format note for an e-book whose content matches the print version - the bracketed [Kindle edition] tag from APA 6 is gone. Cite the e-book exactly as you would the print book. For audiobooks, add [Audiobook] in square brackets after the title only if the audio version differs meaningfully from the print or is itself the object of analysis (a performance read by the author, for example).

APA in-text citations

In-text citation format

APA uses author–date parenthetical citations. Place them at the end of the sentence before the period, or integrate the author into the sentence and put only the year (and page) in parentheses.

Paraphrase

Stewart's framework reorganizes how memory is conceptualized in cognitive science (Stewart, 2019).

Direct quote with page number

Memory, Stewart writes, is "less a storehouse than a workshop" (2019, p. 47). Page numbers are required for direct quotes and recommended for paraphrases of a specific passage.

Three or more authors

(Brennan et al., 2018) - use et al. from the very first citation when there are three or more authors. APA 6 spelled out all authors on the first appearance; APA 7 dropped that rule.

Organization as author

First citation: (World Health Organization [WHO], 2019). Subsequent citations: (WHO, 2019). Only abbreviate if the organization has a recognizable acronym you will reuse; otherwise spell it out every time.

No date

(Stewart, n.d.) - the abbreviation goes in the year slot.

References

Works Cited
  1. American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.). American Psychological Association.
  2. American Psychological Association. (n.d.).
  3. eference examples: Books and reference works. APA Style. apastyle.apa.org/style-grammar-guidelines/references/examples
  4. Purdue Online Writing Lab. (n.d.). APA reference list: Books. Purdue OWL. owl.purdue.edu

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